Job Description

Client: Commercial Real Estate Firm
Role: AP/AR Specialist
Salary: $70,000 - $75,000/annually
Location: Downtown, Manhattan (4 days a week onsite - 1 day a week working from home!)
Job Description:
* A/P processing for multiple corporate entities and properties including scanning and entry of invoices into Yardi Payscan/ ERP system, selecting appropriate Yardi approval workflow, processing ACH and wire payments, processing checks runs, matching checks to back-up, and filing.
* Monitor corporate email addresses for invoices to input into Yardi.
* Use bank-provided check scanner to deposit checks received & provide copies of scanned checks and backup (where applicable) to Property Accountant for appropriate accounting in Yardi.
* Weekly reporting of cash account activity to Corporate Office.
* Monthly preparation of NYC Office funding request, including reconciliation of previous month's actual expenses to budget.
* Monitoring cash on hand and working with Senior Accountant and Regional Controller to ensure liquidity.
* Improving processes in AP/AR functions including converting from check and wire transfer processing to ACH processing payment system.
* Allocating corporate expenses to various entities and properties and monitoring reimbursements.
* Reconciling corporate credit cards, then posting and processing East Region reimbursements due to Corporate Office.
* Process intercompany management fees and reimbursements from properties as provided by Property Accountant.
* Process tenant security deposit receipts and refunds as provided by Property Accountant.
* Coordinate with property managers, property accountants, the sales & leasing team and the development team to answer questions related to AP and AR.
* Assist the Corporate Office with year-end 1099 preparation.
* Work with the sales & leasing and development teams to make sure W-9's forms have been received, and Certificates of Insurance are up to date for new and continuing vendors.

Job Tags

1 day per week,

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